Document scanning, digital office solutions, and file management consulting and training. Every job is different, so every service is a la carte.
Pre-processing is the manual work that makes a document or file scan-ready. Sometimes that is simple sorting and separation. Other jobs need more preparation, such as:
Paper files and client records are hard to find when you need them most. Digital copies let you pull up the right document in seconds instead of digging through boxes and filing cabinets. A digital set of your records also gives you an extra layer of protection if the originals are ever lost or damaged.
OCR software reads the text in each scanned page and turns it into searchable data. Our technicians can also target specific areas of a document, such as a name, account number or date, so your files can be indexed and found by the information that matters to your business. Ask us how OCR fits your workflow.
Some government agencies and insurers require original documents to be kept for a set period. If you need to keep your paper, we return everything to the condition we received it in after scanning: re-stapled, reorganized, and back in binders, boxes or filing systems.
We work with you to organize your newly digitized documents in the way that fits how your business actually uses them. If you need storage hardware such as external hard drives or flash drives, we can provide it.
Access every file from your office workstations, at home, or on a tablet or phone. We can integrate your files with your existing network or set one up for you. Choose consulting on best practices and required hardware and software, or have us handle the whole setup.
Whether digital files are new to your office or you want more advanced techniques, our training gets you and your team up to speed on current best practices. Topics include updating software and hardware, maintaining file and document integrity, and creating organizational guidelines your team will follow.
If you no longer need your paper originals, we can destroy them. Security matters, so our destruction methods are designed to leave no identifiable information behind.
Book a free quote call and we will help you put the right plan together.